Kids on Campus Parent & Guardian Handbook

Daily Schedule and Attendance

Daily Schedule

KOC students may enter the classroom no earlier than 10 minutes before class begins and must be picked up within 15 minutes after class ends (12:15 pm, 1:15 pm, or 4:15 pm). Students who remain after this 15-minute window will be escorted to the Conference Center Building Lobby to sit with a Kids on Campus staff member until they have been picked up and signed out by a parent or guardian.

Attendance

Parents and guardians are responsible for their child's attendance. No make-up sessions are offered for missed classes. Students are expected to arrive on time, as late arrivals may miss important content or activities.

Sign-In and Sign-Out Procedures

Kids on Campus students may not be on campus unsupervised. Parents and guardians must sign students in and out at the beginning and end of each class.

Students 13 and Older

Students 13 and older may sign themselves out once a Self-Sign In/Out Form is completed by a parent or guardian and on file with the KOC office.

Authorized Pick-Up

Any adult other than the parent or guardian on file must be added to the Authorized Pick-Up list. Photo identification is required at pick-up. Parents and guardians must notify KOC to remove names from this list as needed.

Early Dismissal

To arrange early dismissal, email YouthPrograms@frederick.edu in advance. Parents and guardians must sign the student out from the classroom.

Staff and Safety

Program Staff

The Youth Programs Manager oversees all classes and serves as Camp Director. All staff undergo Maryland, FBI, and CJIS background screenings. At least two staff members with First Aid and CPR certification are on campus daily.

Break Time

Supervised breaks may occur in outdoor spaces including the courtyard and patio areas. Students should apply sunscreen and bug spray before arriving to class.

Accommodations and Disability Services

Frederick Community College is committed to providing equal opportunity and access for students with disabilities by removing barriers to participation and providing reasonable accommodations. Disabilities can include but are not limited to learning, attention, hearing, vision, psychological, chronic medical, and physical.

To request and coordinate accommodations, register with the Disability Access Services (DAS) office by calling 301.846.2408 or completing a DAS request for services form. After submitting your request for services form and supporting documentation, check your email for a response from us with steps to schedule an in-person or virtual appointment.

Visit FCC Disability Access Services Online  DAS Request for Services Form 

Sign Language Interpreting

Sign language interpreting accommodations are available for students, faculty, staff, and FCC guests - including: sign language interpreters, real-time transcription, post-production captioning, and assistive listening devices. Trained professional interpreters available in person and virtually upon request with (5) business days' notice. If requests are less than (5) business days’ notice, FCC will make every effort to provide sign language interpreting but cannot guarantee it will be arranged.

Visit FCC Interpreting Services Online  Interpreting Service Request 

Bathroom Procedures

All KOC students must have independent personal care skills. KOC staff does not provide personal hygiene assistance.

Students Under 13

Students under 13 must be accompanied to the bathroom by a KOC staff member who will wait in the hallway.

Students 13 and Older

Students 13 and older may go to the bathroom in pairs if demonstrating responsible behavior. Students displaying irresponsible behavior (running in halls, excessive noise, misbehaving) will require staff escort regardless of age.

Cell Phones and Electronic Devices

Electronic devices and cell phones may not be used during class without instructor permission. FCC is not responsible for lost, broken, or missing items. To reach your child during class, call the KOC office at 301.846.2661.

Photography

Visitors may not photograph or video students. Students may not photograph or video other students, FCC staff, or KOC instructors.

Visitation

Parents, guardians, and other individuals not enrolled in camp may not visit students during KOC hours, including Lunch Bunch. Only KOC employees and enrolled children may attend classes.

FCC Code of Conduct

All members of the FCC community must follow the Student Code of Conduct and Visitor Code of Conduct, regardless of disability or medical condition. Students are expected to pay attention, follow directions, and maintain a positive learning environment.

Student Code of Conduct

The Code of Student Conduct is designed to promote responsible behavior for all students consistent with the mission and values of Frederick Community College. Read the Code of Student Conduct.

Visitor Code of Conduct

The Code of Conduct for Visitors, Guests, and Volunteers is designed to promote and preserve a safe environment for all who attend College-sponsored events or use College services. Read the Code of Conduct for Visitors, Guests, and Volunteers.

Behavior Response Steps

Inappropriate behavior will be addressed immediately. Depending on severity, responses may include:

1. Verbal warning
2. Temporary removal from activity to discuss behavior
3. Removal from group to review expectations
4. Parent or guardian contact
5. Removal from KOC classes and/or remaining summer programs without refund

All behavioral incidents are documented and kept in the KOC office. Parents and guardians will be notified of all incidents via phone and/or email. FCC Security will be notified of disruptive behaviors.

Zero-Tolerance Policy

KOC maintains a zero-tolerance policy toward violence and bullying. Students who disrupt others' learning through violence, bullying, or other inappropriate behavior, or who refuse to cooperate with staff, may be dismissed without refund. Students may also be temporarily suspended or expelled for continuous or serious behavior issues, particularly physical violence.

Bullying Defined

Bullying is abusive, threatening, unwelcome, aggressive, hostile, intimidating, harassing, or unreasonable behavior that demeans, intimidates, or humiliates individuals or groups. It may be verbal, written, or electronic (cyberbullying) and can occur between any individuals regardless of relationship. While typically repeated, it may occur as a single incident.

Medical Emergencies

Emergency Authorization

During registration, parents and guardians authorize FCC to transport their child to the closest hospital in medical emergencies.

Injury and Illness Monitoring

Staff observe students daily for health concerns and complete incident reports for all injuries or illnesses. Copies of incident reports are sent home with the student. Parents and guardians will be called for any major illnesses or injuries observed on campus. Emergency medical personnel will be contacted on an as-needed basis. All expenses for emergency medical care are the responsibility of the parent or guardian.

Parent Notification

Minor injuries such as cuts treated with bandages do not require immediate parent contact. Parents and guardians will be called for major illnesses or injuries. All emergency medical expenses are the parent or guardian's responsibility.

Illness Exclusion Policy

Students with vomiting, diarrhea, skin rash, lice, contagious diseases, or fever of 100.4°F or higher will be sent home. No refunds are provided for early dismissal due to injury or illness. Students may return once fever- and symptom-free for 24 hours without medication.

Medication Administration

Non-Emergency Medications

FCC staff cannot administer prescription or nonprescription non-emergency medications.

Emergency Medications

Staff can administer emergency medications (asthma rescue inhalers, epinephrine) with written physician and parent or guardian authorization using the Maryland Youth Camps Asthma Action Plan and Medication Administration Authorization for Youth Camps in Maryland Form. Completed forms must be submitted to YouthPrograms@frederick.edu.

Medication Requirements

All medications and forms must be received and verified before the first day of class. Medications must be in original containers with pharmacy labels matching the authorization form. Expired medications or those without original packaging and labels cannot be accepted.

Daily Medication Procedures

Parents and guardians must sign medications in during drop-off and out during pick-up using classroom forms. For full-day students, FCC staff will transport medications between morning classes, Lunch Bunch, and afternoon classes. Emergency medications cannot be kept overnight at FCC.

On-Call Nurse

A registered nurse is present on campus every Monday (or the first day of camp each week) and available on-call throughout the week.

FCC Alert System

All participants are strongly encouraged to register for FCC Alert to receive text and/or email notifications about campus emergencies and weather closings. KOC follows all FCC emergency procedures. When FCC closes due to weather or emergencies, KOC classes are canceled.

Safety Protocols

Emergency responses are guided by the FCC Safety and Security Office. Review the Emergency Response Guide.

Emergency Drills

KOC staff conduct emergency drills at approximately 10:30 am and 2:30 pm each Monday (or the first day of camp each week). Drills include Severe Weather, Shelter in Place, and Evacuation procedures.

Registration

Online registration is always open. Find out more about the Registration Office including hours, FAQs, payments, schedules, and more. Browse all Kids on Campus classes to get started!

Dropping a Class and Refunds

The Kids on Campus Refund Policy is available online with information about class cancellations, refund policies and timing, how to drop a class online, and information for refund requests outside the standard refund period.

Important: Kids on Campus requires seven (7) calendar days advance notice to initiate a drop and refund request. Kids on Campus refunds are not issued for children dismissed from a program due to disciplinary actions.

Campus Map

Visit the Campus Map to determine the best drop-off and pick-up locations based on your child's classroom assignment.

FCC Campus Map